Working with Dragon NaturallySpeaking in IBM Lotus Notes

(By Tony Austin, 13 March 2012)

"Dragon NaturallySpeaking 11 should work well with IBM Lotus Notes," according to Derek Austin, Sales Director of Nuance Communications, Australia (and not a relative of mine).

The information below all comes from the Dragon Help built into the application, so you can read it by searching for "Lotus" (without the quotes) in the Help.

There are some specific commands for navigating in Notes as well as support for email commands, as outlined in the first table below. You need to use the Text Properties dialog box (a.k.a. “dictation box”) for formatting text in Notes, as shown in the second table.

Navigating in Lotus Notes

These commands let you move around in Lotus Notes. Text in italics represents words or numbers that can change.

To

Say

Move to the specified Task button and display its document or view.

"Move to Tab <1..10>", for example, "Move to Tab One" to open the Welcome page

Open the next unread message

"Next Unread Mail"

Open the selected document

"Open Document"

Close the active document

"Close Document"

Click the specified button on the action pane

"Click <button name>", for example, in the Inbox, you can say "Click New Memo". Saying "Click" is optional.

Update the view

"Refresh View"

 

Formatting text in Lotus Notes

To format text in Lotus Notes, you first need to open the Text Properties dialog box.

To display the Text Properties dialog box for selected text

Say "Format That"

Text formatting commands

To

Say

Apply or remove bold

"Bold That"
"Format That Bold"
"Set Font Bold"

Apply or remove italics

"Italicize That"
"Format That Italics"
"Set Font Italics"

Add or remove underlining

"Underline That"
"Format That Underline"
"Set Font Underline"

Remove any bold, italics, or underlining

"Restore That"
"Format That Regular"
"Set Font Regular"

Left-align all text in the current Notes text object

"Left Align That"
"Format That Left Aligned"

Right-align all text in the current Notes text object

"Right Align That"
"Format That Right Aligned"

Center all text in the current Notes text object

"Center That"
"Format That Centered"

Notes

 

Working with NaturallySpeaking in e-Mail Programs

The commands described here work in supported e-mail programs

To start an e-mail program

Say "Start Mail" to start your default e-mail program.

To access and create e-mail messages

Use the following commands to check for, open, and create messages. Please note that the "Check For Mail" command does not work with Windows Live Mail.

To

Say

Check for new messages

"Check For Mail"

Open the selected e-mail message

"Open Mail"

Create an e-mail message

"New Mail"

Commands for working with e-mail messages

To work with e-mail messages

Use the following commands if you are working in your Inbox and have a message selected or open.

To

Say

Reply to the sender of the current message

"Reply to Mail" or "Reply"

Reply to the sender and all recipients of the current message

"Reply to All"

Forward the current message

"Forward Mail"

Print the current message

"Print Mail"

Delete the current message

"Delete Mail"

Send the current message

"Send Mail"

Close the active e-mail message window

"Close Mail" This command does not close your mail program. It does not work in Netscape Messenger.

Commands for moving around in e-mail

Use the following commands to move around when editing e-mail. Please note that only "Go to Body Field," "Go to Previous Field," and "Go to Next Field" are supported in Windows Live Mail.

To

Say

To move to the To field

"Go to To Field"

To move to the CC field

"Go to CC Field"

To move to the BCC field

"Go to BCC field"

To move to the Subject field

"Go to Subject Field"

To move to the Body field

"Go to Body Field"

To move to the First field

"Go to First Field"

To move to the Previous field

"Go to Previous Field"

To move to the Next field

"Go to Next Field"

To move to the Last field

"Go to Last Field"

Note: 

You can say "E-mail," "Message," or "Memo" in place of "Mail" in these commands.